Terms & Conditions

By entering the Wairarapa Gravel Series, I acknowledge and agree to the following:

Event Rules & Conduct

I agree to comply with all event rules and instructions issued by event officials, marshals, and organisers. This includes directions provided via entry forms, emails, newsletters, race information packs, pre-race briefings, course signage, and on-course personnel.

I understand that I must obey all New Zealand traffic laws at all times when riding on public roads.

Media & Promotion

I grant the event organisers and sponsors permission to use any photographs, video, or film taken during the event for promotional and advertising purposes at no cost.
No images or footage captured during the event may be used for commercial purposes by any third party without prior written consent from the event organiser.

Risk & Responsibility

I acknowledge that participation in this event is entirely at my own risk. I accept full responsibility for ensuring I have the skills, fitness, and experience required to safely navigate the course and any hazards encountered.

I confirm that I am in good physical health and capable of safely participating in the event, and that I am not aware of any medical condition that would prevent my participation.

I understand that the organisers may alter the advertised course, start times, schedules, or race briefings for safety or operational reasons.

I am solely responsible for my personal belongings at the event.

Release & Indemnity

By participating, I accept all risks associated with the event, including the risk of injury, permanent disability, death, or property damage.

I release and indemnify the event organisers, promoters, sponsors, landowners, local authorities, contractors, volunteers, medical personnel, and all associated parties from any claims, demands, or proceedings arising from my participation, including any act or omission by me.

This release and indemnity applies forever and binds my heirs, executors, administrators, and assigns.

Entries, Transfers & Refunds

• Entry fees are non-refundable if you are unable to participate.

• Entries may be transferred to another participant or event for a $20 transfer fee.

• Category changes incur a $10 fee.

• All transfers must be completed no later than the Sunday prior to race day.

If the event is cancelled due to force majeure or circumstances beyond the organisers’ control, no refunds will be issued, unless Cancellation Insurance has been purchased.

Withdrawal Cover

Withdrawal Cover must be purchased at the time of registration and cannot be added later.

• Participants may withdraw for any reason up to 96 hours before event start (no questions asked).

• A withdrawal request must be emailed and received before the 96-hour cut-off.

• The registration fee will be refunded to the original payment method, less the Withdrawal Cover fee.

• Merchandise purchases are not refundable.

• Withdrawal Cover does not apply if the event is cancelled.

Privacy

The event organiser collects personal information for purposes including:

• Event administration and communication

• Emergency medical assistance

• Internal research and event improvement

• Media profiling and results publication

Your name, city, nationality, and event details may appear in entry lists or be shared with media outlets for event coverage.

Your information will not be shared with third parties without your consent, except where required for event delivery or safety.

You may request access to or correction of your personal information at any time.

Electronic Communications

By entering the event, you consent to receiving event-related emails and electronic messages.
You may unsubscribe at any time by contacting the organiser with “UNSUBSCRIBE” in the subject line.